STUDENTS, HOW TO CONTACT TEACHERS THROUGH A GOOD AND CORRECT CHAT
To avoid mistakes when contacting lecturers, there are several things you need to pay attention to when sending messages or chatting with lecturers directly. There are several ways that students can use when they want to contact their lecturer properly and correctly. How, let’s see the following explanation.
Pay Attention to Time When Contacting Lecturers
The first and most important way to contact a lecturer is through chat, that is, you must pay attention to the time when you will contact the lecturer. Contact the Lecturer only during working hours, don’t let you contact the Lecturer in the morning before starting working hours, especially in the middle of the night or early morning.
Say Greetings to Start a Conversation
The second way to contact the lecturer via chat is to say greetings correctly, don’t use greetings that are commonly used to fellow friends such as “P”. Say “Assalamuallaikum Sir/Madam” or “Good Morning/Afternoon/Evening Sir/Madam”. If you say the greeting “Assalamuallaikum” say it in full, don’t shorten it to “Ass” or other abbreviations.
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Even if you didn’t do anything wrong, say “I’m sorry”
After you say hello, don’t go straight to the point where you want to contact him. Say “Sorry” first, this is also mandatory because it is one of the courtesy to the lecturer. The following is an example of a sentence from greeting to apologizing first.
“Assalamualaikum Sir / Madam, I’m sorry sir / madam to disturb the time,”
Conveying a Clear Identity
Convey your identity and your study program and major, not just your name. It should also be remembered that because the lecturer teaches tens or hundreds of students, the lecturer cannot save the cell phone number of each student (except the student who is the class president). Therefore, every time you contact a lecturer, you must include your identification.
“Assallamuallaiukum Sir/Madam, I’m sorry Sir/Madam to interrupt your time. I am Fadila Shely Amalia, a student of Information Technology, class of 2017.”
Using Good and Correct Indonesian
Use correct and good Indonesian in a formal context and also use proper punctuation. Avoid abbreviations like “otw, sy, no, yang, dmn, etc”. Also, don’t use informal expressions like “I, okay, yes, no, etc.”
Convey Needs Briefly but Clearly
Lecturers don’t have much free time to read chat, so please convey the information you want to convey briefly, concisely and clearly. No need to be confused and a lot of small talk.
“Assallamuallaiukum Sir/Madam, I’m sorry Sir/Madam to interrupt your time. I am Fadila Shely Amalia, an Information Technology student, class of 2017, I would like to request your signature for KRS”
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Don’t Let You Order Lecturers
If the student wants to make an appointment with the lecturer, the student does not need to arrange the time. Let the instructor determine the time so that students don’t seem like they are commanding. Ask when you can see the lecturer.
“Assallamuallaiukum Sir/Madam, I’m sorry Sir/Madam to interrupt your time. I’m Fadila Shely Amalia Information Technology Student, class of 2017, I want to ask for your signature for KRS, about when can I meet you? ”
Close the Conversation by Saying Thank You and Closing Greetings
To be more polite, end all messages to the lecturer by saying “Thank you”. When the lecturer responds to your message, don’t forget to say “OK sir/madam, thank you”.
So, if all of this is combined, think about it when you want to make an appointment with a lecturer:
“Assalamuallaiukum Sir/Madam, I’m sorry sir/ma’am to interrupt your time. I’m Fadila Shely Amalia Information Technology Student, class of 2017, I want to ask for your signature for KRS, about when can I meet you? wassalamualaikum and thank you sir/madam”.
Don’t SPAM
Don’t send the same message over and over again. Because it will seem “disturbing” for the lecturer. This (sending the same message over and over) is usually because the instructor is not responding to the student’s message. No need to worry about missed student messages. Lecturers will definitely respond to the message. Of course not in a short time, but sometimes new instructors are busy and will respond to your message within 2-3 days depending on the importance. Some instructors even reply to your messages in the middle of the night and even at dawn.
Additional tips that you can apply are don’t use voice notes to convey your goal of contacting the lecturer. Then use a polite profile photo when you contact the lecturer, it would be better if you don’t use a profile photo than you use an impolite photo. To avoid mistakes when contacting lecturers, there are several things you need to pay attention to when sending messages or chatting with lecturers directly. There are several ways that students can use when they want to contact their lecturer properly and correctly. How, let’s see the following explanation.
Pay Attention to Time When Calling Lecturers
The first and most important way to contact a lecturer is through chat, that is, you must pay attention to the time when you will contact the lecturer. Contact the Lecturer only during working hours, don’t let you contact the Lecturer in the morning before starting working hours, especially in the middle of the night or early morning.
